Secretary

Main Duties
The Secretary will:
• be the first point of contact for club enquiries and deal with all club correspondence;
• organise and attend key meetings (including AGMs, EGMs, and regular Committee meetings);
• take and distribute meeting minutes;
• delegate tasks to club members;
• attend to affiliations;
• work with coaches to enter teams for competitions;
• work with the chairperson to maintain insurance records and assess whether it is up-to-date and relevant, and;
• maintain up-to-date records and reference files.

As a volunteer at SGC, they will also:
• uphold and promote the 5 Key Values held by the club (i.e. Sustainability, Equality/Diversity/Inclusion, Wellbeing, Community, Collaboration);
• abide by club and Goalball UK policy, particularly both Codes of Conduct;
• communicate clearly and respectfully with all other volunteers, players, and other members, including providing advance notice (where possible) if they are unable to fulfil their duties;
• always offer a helping hand where needed around the club (such as providing sighted guidance if able, helping out at events, etc);
• participate in appropriate training and development opportunities (e.g. Safeguarding, First Aid, goalball-specific training, etc), and;
• take responsibility for personal conflicts of interest and declare, record and manage these appropriately.

Person Specification

Is this the right role for you? If you meet most of the below suggested characteristics, then it may well be a great fit.

This position is generally voted upon by the club's members. Therefore, the main requirement is to be voted in by the members. This specification gives a suggestion of the type of person who is likely to be voted in.

Essential
The Secretary will be someone who:
• is organised and able to manage day-to-day administration, keeping tasks and deadlines on track;
• communicates clearly and respectfully, and can act as a first point of contact for enquiries and correspondence;
• can organise online meetings and ensure the right people have the right information;
• has good note-taking skills
• can maintain accurate records and reference files, keeping information up-to-date;
• can work collaboratively (such as with with the Chairperson, Coaches, and wider Committee) to ensure information flows effectively;
• can handle information appropriately, including understanding confidentiality and sharing information on a need-to-know basis;
• is reliable, giving as much advance notice as possible if they can no longer do something or be somewhere they said they could, and;
• is open to relevant training and development (e.g. safeguarding, admin systems, etc).

Desirable
The ideal person for the role of Secretary is someone who:
• has previous experience in an admin, secretarial, or committee role (preferably in a club, charity, or community group);
• is confident using common digital tools (e.g. email, shared documents, calendars, online forms), particularly within Microsoft Office;
• has experience taking meeting minutes;
• is confident coordinating tasks across a small team, including delegating and tracking actions;
• has an understanding of basic governance and compliance areas relevant to clubs (e.g. insurance records, data protection), and;
• has an interest in goalball and/or parasport, and is motivated by supporting inclusive community sport.